Administrative Assistant - Costing

Summary:
The Administrative Assistant – Costing will support automotive workshop operations by accurately processing invoices, costing, service documentation, and customer records. This role also assists with warranty and campaign tracking, reporting, and day-to-day workshop administration. The position is based in Al Khor, Qatar, and candidates must be willing to work there or relocate.

Job Responsibility:
- Prepare and process workshop invoices and related documentation.
- Review job cards, costing details, and service records for accuracy and completeness.
- Maintain and update customer and vehicle records in the relevant databases.
- Support warranty and service campaign tracking activities.
- Generate reports and assist with workshop administration and coordination.
- Organize documentation and follow established processes to support efficient workshop operations.

Candidate Requirements:
- At least 3 years of experience in an administrative, costing, or automotive service environment.
- Strong attention to detail and organizational skills.
- Proficiency in Microsoft Excel, Word, and Outlook, as well as database systems.
- Good communication skills and the ability to manage multiple tasks.
- Automotive dealership experience is an advantage.
- Willingness to work in Al Khor, Qatar, or relocate if currently based elsewhere.

Strong administrative and organizational skills
- Cost data entry, tracking, and record-keeping
- Proficiency in Microsoft Excel and other Microsoft Office applications
- Accuracy and attention to detail when handling figures and documentation
- Preparation and formatting of reports, spreadsheets, and presentations
- Document management and filing
- Scheduling meetings and coordinating calendars
- Clear written and verbal communication
- Coordination with internal teams and external vendors
- Time management and ability to prioritize tasks
- Discretion when handling confidential information
- Problem-solving and follow-up skills