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Job Description
Summary:
Provide administrative and front desk support to ensure smooth day-to-day showroom and office operations. The role involves welcoming visitors, managing communications, coordinating schedules, maintaining records, preparing reports and documentation, and providing general administrative support to the team and management.
Job Responsibility:
- Welcome visitors and direct them to the appropriate department or personnel.
- Handle incoming calls, emails, and general inquiries in a professional manner.
- Manage calendars, appointments, and meeting schedules.
- Prepare, maintain, and organize records, reports, correspondence, and other documentation.
- Monitor and maintain filing systems and ensure records are up to date.
- Assist in preparing periodic reports and tracking operational information.
- Coordinate office and showroom administrative activities, including stationery and supply requests.
- Support management with administrative, secretarial, and coordination tasks.
- Ensure a professional and organized reception and office environment at all times.
- Perform other administrative duties as assigned.
Candidate Requirements:
- Diploma or Bachelor's Degree in Business Administration or a related field.
- 1-3 years of experience in a receptionist, administrative assistant, secretary, or similar role.
- Proficient in Microsoft Office applications and general computer use.Strong verbal and written communication skills.
- Professional appearance and customer-oriented approach.
- Ability to manage multiple tasks and work effectively in a fast-paced environment.
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Arabic language skills are an advantage; however, non-Arabic speakers are also encouraged to apply.
Skills Description
Skills & Competencies
- Customer Service Excellence
- Communication & Interpersonal Skills
- Organization & Attention to Detail
- Time Management & Prioritization
- Multitasking Ability
- Dependability & Integrity
- Teamwork & Collaboration
- Adaptability & Flexibility
- Initiative and Problem-Solving Skills
Job Details
Job Title
Administrative Assistant / Receptionist
Job Country
Qatar
Job City
Doha
Job Role
Administration
Employment Status
Full time
Employment Type
Employee
Preferred Candidate
Career Level
Mid Career
Residence Location
Doha, Qatar
Alfardan Automobiles
Established in 1996, Alfardan Automobiles is the official importer in Qatar for BMW and MINI. Its conveniently located landmark showrooms, are backed by a full complement of aftersales facilities fully equipped with the latest computerization in service and diagnostic tools and technologies. Alfardan Automobiles, with its extended business hours, the full support of BMW Group’s Headquarters and experienced and fully trained staff; strives every day to be the leading service provider for the premium motorist. Since the launch of the first BMW showroom, Alfardan Automobiles has been expanding its investments to widen the availability of these brands across the fast growing State of Qatar.